Job Description
DESCRIPTION
Do you thrive in a fast-paced, goal-focused environment? Are you always looking around corners and anticipating needs?
AWS Fintech is looking for a well organized and self-motivated Executive Assistant to support leaders in AWS Fintech. You will have a strong attention to detail, and you are an experienced planner with a proven track record of meeting tight deadlines. A high level of integrity and discretion handling confidential information, and professionalism in dealing with leaders is also important, as is the ability to be flexible and change direction seamlessly.
You will be comfortable navigating ambiguity, and managing a high volume of tasks with minimal guidance or supervision. You must demonstrate strong organizational skills, effective prioritization, and timeliness, while also serving as a "go-to" resource for all members of this extended team. As the Executive Assistant for two leaders, in a matrixed organization, you will be expected to play a leadership role, to think and plan ahead, delegate responsibilities appropriately and manage time effectively, all while maintaining a positive, service-oriented attitude.
This role requires five (5) days a week in office.
Key job responsibilities
- Manage complex calendars and scheduling with diplomacy and discretion.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
- Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).
- Schedule cost effective air/hotel/ground transportation.
- Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
- Coordinate with in-house travel agents and manage international travel process.
- Submit expense reports in a timely fashion.
- Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
- Track and help drive completion of key deliverables, and document meeting notes and action items.
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Harmony*
Our team also puts a high value on work-life harmony. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- Experience with executive level calendar management
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
Job Tags
Full time, Work at office, Flexible hours,